It's been over a year in the making, but the time has finally come.
The Gloucester Agricultural Horticultural and Pastoral Association (AH P) Incorporated is looking to adopt a new constitution and its calling on all its members to come out and vote.
After being on the association's radar for the past number of years, a small team formed charged with the task of going through the current constitution with a fine tooth comb with a plan to update and revitalise it. Suzanne Landers, Bruce Snape, John Relf, Anne Moorcroft, Alison Kernahan, Stuart Redman started to get to work on it around 18 months ago, getting together to review every section and discuss the best way to model the new one.
The existing constitution, basically the set of rules the organisation needs to follow, is over 25 years old, having been adopted in 1991. The rules were modeled on a fairly old and outdated standardised association format from the 80s. The new draft model now reflects the NSW Government's legislated Associations Incorporation Act 2009 and the Associations Incorporation Regulation 2016.
The new draft constitution is now ready for members to peruse and vote on at a special general meeting of the association.
According to Bruce, there were a lot of changes needed just to modernise the wording in the document to reflect modern technology, updating things like methods of communication to include email and that kind of thing. Other major changes the committee wishes to point out are how the office bearers are elected and that the members of the management committee will be elected on a three years rotation via a postal vote.
An AH P Association special general meeting will be held on Wednesday, April 24 at 7.30pm in the luncheon pavilion at the Gloucester Showground. Only current financial members will be eligible to vote. A copy of the draft has been sent to current members.
A vote will be held to pass a special resolution to accept the draft as a new constitution. In order for the resolution to be passed the vote needs to be won by 75 per cent of the voters, and therefore, association president, Alan Luscombe is urging all members to be present at the meeting.
"Even though it's privately owned by the Gloucester AH P association, the showground is a community facility," Alan said.
Even though it's privately owned by the Gloucester AH&P association, the showground is a community facility.Alan Luscombe